Consult the repertoire

The repertoire brings together the works your institution has performed and the ones it has in the library: how many times and when they were performed, with which conductor, with which soloists, with which instrumentation and with which score. You consult it on the web.

See what you’ve performed

Go to Projects › Repertoire. You’ll see one row per work, from the last one you performed to the oldest.
Each row has the Composer, the Work with the scores you have of it, the Performances (how many projects and how many concerts, or Not performed if it’s only in the library), the Last time and the Duration. Click a column header to sort by it.
Type part of the composer or the work in Search our repertoire, and narrow it down with Season, Conductor, Soloist (whoever was the soloist in that work, not in the whole program) or With score.
Click a work to see its summary: duration, formula, movements, its scores and the Last performances · ….

Above the table you can read how many works there are and since which year you have history.

See a work’s page

In the work’s summary, click Open the work.
Performances · … lists them all: date and season, project, concerts, conductor, soloists and the instrumentation used. You can narrow them down by season and by conductor. If the work is programmed in a project that hasn’t had its first concert yet, that project shows on its date with the Upcoming label: it doesn’t count as performed yet, neither in the tab’s number nor as the last time. At the top, next to how many times it has been performed, you’ll see when the next one is.
Click a performance. A panel opens with its concerts (day, time and venue), the Program of that concert, the Ensemble used, the score it was performed from and whether musicians could see it.
To know who performed it, click See the roster of this performance: the roster is shown by instrument.

In Scores · … you have the work’s scores in the library, and in Versions · …, its versions.

If the work goes by another name in your institution, click the pencil next to the title, Change the name in our institution, and type the name. The work’s common name doesn’t change.

If your institution created the work and no other institution uses it yet, you can also correct its common name, the one every institution sees (for example, if you added it with a provisional name): click Change the common name next to the name. Once another institution adds it to its repertoire, the common name can no longer be changed.

The pencil next to the composer does the same with their name: it’s the one shown in the repertoire, in programs and in downloads. The common name doesn’t change and, if yours is different, it’s shown underneath with a padlock, together with the composer’s years and country.

See the summary

In the repertoire, click Summary, to the left of the search box. At the top you see the different works, projects, concerts, composers and since which year there’s history.
By season gives, for each season, its works, the New ones (performed for the first time that season), the projects and the concerts. Projects with no season are grouped in No season.
Most performed composers shows the top ten, with their performances and how many different works.
Click a number or a composer to see those works in the list.

The filters at the top also apply to the summary: with a conductor, for example, the whole summary is about what they’ve conducted with you.

See the composers

In the repertoire, click Composers · …, next to «Works». There’s one row per composer: the name In our institution, the Common name (only if it’s written differently), their Years · country, the works, the performances and the last time. The filters and the counter are the ones in the list of works, and you search with Search composer.
Click a composer to open their card. With the pencil, Change the composer name in our institution, you change what you call them: it’s the name in programs and downloads. Below are their most performed works and See all … in the list of works.
If the year of birth or the nationality is missing, click + Add years in their row, or Add years and nationality in their card or in the page of one of their works. Only the missing data appears; if they are still alive, leave the year of death empty.

Composers are a common Weikos list for every institution: what you add, all of them will see, and we review it. What already has a value can’t be changed from your institution. If you see wrong data, click Is something wrong? Let us know in their card: an email to help@weikos.io opens already written with the composer, your name and your institution, and you only have to say what’s wrong.

Download the repertoire

In the list of works, set the search and filters you want (for example, Composer) and click Download Excel. It downloads every work that matches those filters, not just the ones on the page you see.

A work’s versions

A version is another score of the same work: an arrangement, a reduction, another orchestration or other movements. If in a concert you only change the strings or an optional instrument, you don’t need one: adjust the instrumentation in the project’s program.

In the work’s page, open Versions · …. The main version comes first, then your institution’s, each with its type, what changes, its performances and scores, and its formula.
Click New version. Choose the type, type the name and what changes, and choose which instrumentation to start from: the main version, the last time you performed it or empty.
Click Create version. The instrumentation opens so you can adjust it.

In a project’s program, each work shows its Version, and change chooses another. If the instrumentation doesn’t match its version, the work has the Another version? chip: click It is another version to save it as a new version, or It is the same, adjusted to this concert if you’ve only adapted it. When you add a work that has several versions, each version appears separately with its performances and scores.

If Daniels has changed the work since the last time you performed it, the tab says so and See changes shows before and now.

Duplicated works

If the same work is there twice, written differently, you can merge them into one.

In the page of one of them, open the ⋮ at the top and click Merge with another work….
Search for the other one and choose it. Both appear side by side; Stays marks the one that stays. If you prefer the other one, click Keep the other one.
Click Merge. A single work remains, with the performances, scores and versions of both.

In the work’s page, Includes, merged shows the one that joined; Separate puts it back as it was. In the repertoire, if Weikos sees works that look duplicated, a notice appears at the top: Review shows each pair, to merge it or, with They are not the same, remove it from the list.

Explore other works

In the repertoire, click Explore new repertoire.
Type in Search by composer or work. Weikos searches Daniels, the Weikos community and Our repertoire at the same time, and each result says where it comes from.
Click a work to see its summary. To go back, click Back to our repertoire.

Daniels data is in English, so search with the English title. Works aren’t added to a project from here; that’s done in its program, as explained in Prepare the program and instrumentation.

Sharing is always optional. Scores, the roster and any data about the people of your institution are never shared.

On the page of one of your own works, one that doesn’t come from Daniels, turn on Share with the Weikos Community. Other institutions will find it when they add a work, with its ensemble, movements, duration and percussion, and will see that your institution contributes it.
To share a version of your institution, click its globe in the versions tab. It also works on Daniels works: the work belongs to everyone, your version doesn’t.
To share how you performed it, click the globe at the end of the row in the performances tab. Only the ensemble, the version and the season are shared; not who performed it, the soloists or the conductor.

Works from other institutions appear in the search with the Weikos community tag; hover over it to see who contributes it, and on its page you’ll see Performed by other institutions. You can stop sharing at any time. Weikos reviews what is shared and may remove it if it isn’t right.

Check whether a work fits a project’s roster

This check is shown when you add a work to the program, not in the repertoire.

In the project, go to Program and click Add work.
Search for the work in Add a work to the program. If it has an instrumentation, the result says Full roster or Roster: … musicians missing.
Click it to see the detail by section, in the columns Needs, You have and Missing.

What you have is the project’s general roster: the contracts already in it. Each desk counts its minimum, optional instruments don’t count and a surplus in one instrument doesn’t make up for a gap in another.

If it doesn’t work

You don’t see «Repertoire» in the menu. Your access role doesn’t include the repertoire. Talk to whoever manages your institution.
Repertoire asks you to choose an institution. You have «All» in «Contract» and work with several: each one has its own repertoire. Click the institution or choose its contract at the top.
You don’t see the composer’s pencil or «Add years». Your role doesn’t allow editing composers, or you have several institutions at once in «Contract». Choose a contract from a single institution.
Explore doesn’t bring works from Daniels. Try the English title. If nothing comes up, your role may not include searching Daniels: talk to whoever manages your institution.
It doesn’t say whether the work fits the roster. The work has no instrumentation yet.
It says musicians are missing that you do have. It only counts the contracts already in the project’s general roster, with the same instrument each desk asks for. Add them to the roster and look again.
The spreadsheet doesn’t have every work. It downloads the ones that match the search and filters: clear them to download everything. The library has its own download, the Library spreadsheet, as explained in Manage the music library.

If a performance of a work that’s in a project’s program is missing, write to us at help@weikos.io with the name of the work and the project.

What your institution decides

We will never ask you for your password or bank details by email. If you receive a message asking for them on behalf of Weikos, don’t reply and write to us at help@weikos.io.