Request a leave
Leaves are requested inside Weikos: you choose the leave type and the dates, and your institution reviews it if that type needs approval.
Step by step
Section titled “Step by step”- In the menu, go to My Weikos › My leaves and click New leave.
- If you have several contracts, first choose the Contract.
- Choose the Permission type. Under Balance you’ll see the days used, the days left and your requests.
- Choose the start and end dates, and the times if the type asks for them. The calendar only lets you pick dates that meet the type’s conditions.
- Write the reason and, if the type asks for it, attach supporting documents under Documents.
- Click Save, at the top.
Your request appears in “My leaves”. To write to your institution about it, open it and use Comments.
- Open the menu at the top left and tap Absences. Tap the + icon at the top: New absence opens.
- If you have several contracts, first choose the contract. You’ll see First select the contract for which you want to request the absence.
- Choose the type and the dates, and the times if the type asks for them. Add the reason and a comment if needed.
- To attach supporting documents, take a photo or choose one from your gallery.
- If the summary shows Requires approval, your institution has to approve it.
- Tap the send button at the top. You’ll see Leave request sent.
In “Absences” you can open each request, see its status and write to your institution in Write a comment….
- Open the menu at the top left and tap Absences. Tap the + icon at the top: New absence opens.
- If you have several contracts, first choose the contract.
- Choose the type and the dates, and the times if the type asks for them. Add the reason and a comment if needed.
- To attach supporting documents, take a photo, choose one from your gallery or tap Upload document.
- Tap the send button at the top. You’ll see Leave request sent.
In “Absences” you can open each request, see its status and write to your institution in Write a comment… with Send.
If it doesn’t work
Section titled “If it doesn’t work”- It warns you about the minimum notice. Each type can require you to request it a number of days in advance. If you see This leave type does not allow requests with less than … days notice, it can’t be sent: if it’s urgent, talk to your institution. If you see Not meeting the minimum days in advance for this leave. Minimum days in advance: …, it’s only a warning: you can save it and your institution will decide.
- It says you have no days left. You’ll see You have reached the maximum number of days for this leave type, Not enough remaining days for the selected date range or End date exceeds available days. Check the Balance in the form. If you think it’s wrong, talk to your institution.
- You see You must wait before submitting another request of this leave type. That type requires some days to pass since your last approved leave of the same type. Ask your institution from which date you can request it.
- The type you need doesn’t appear. Only the types your institution has assigned to your contract appear.
- You see No active contracts available to create a leave. You can’t request leaves with a contract that has ended. If your contract is current, talk to your institution.
- You made a mistake or no longer need it. While it’s pending, click Edit on its row, or open it and click Cancel request. If it’s already approved or you don’t see those options, ask your institution.
- You can’t find a request. Cancelled requests disappear from the list. To see leaves that have already ended, turn on Show past.
- It warns you about the minimum notice. Each type can require you to request it a number of days in advance. If you see Does not meet the minimum advance notice of … days for this request, it can’t be sent: if it’s urgent, talk to your institution. If you see Minimum advance notice: … days. You can continue, but it may not be approved., you can send it and your institution will decide.
- It won’t let you send it because of the days available. Your institution sets the days for each type: ask how many you have left.
- The type you need doesn’t appear. Only the types your institution has assigned to your contract appear.
- Your contract doesn’t appear. You can’t request leaves with a contract that has ended. If your contract is current, talk to your institution.
- You can’t find a request. Cancelled requests disappear from the list. To see leaves that have already ended, turn on Show past.
- It warns you about the minimum notice. Each type can require you to request it a number of days in advance. If it says the type requires a minimum notice, it can’t be sent: if it’s urgent, talk to your institution. If it only recommends requesting it in advance, you can send it and your institution will decide.
- It won’t let you send it because of the days available. Your institution sets the days for each type: ask how many you have left.
- The type you need doesn’t appear. Only the types your institution has assigned to your contract appear.
- Your contract doesn’t appear. You can’t request leaves with a contract that has ended. If your contract is current, talk to your institution.
- You can’t find a request. Cancelled requests disappear from the list. To see leaves that have already ended, turn on Show past.
If the request meets the notice, you have days left and sending keeps failing, write to us at help@weikos.io with a screenshot of the message, the platform and, in the apps, the app version.