Manage spaces

Spaces are the rooms, concert halls and other places where services and performances take place. They’re set up in Settings › General settings › Activity, and the ones that belong to your institution also have an occupancy calendar.

You need permission

This option only appears if your access role allows it. If you don't see it, ask the person who manages your institution to review your role.

Add a space

1. Go to Spaces and click Add space.
2. Enter the name, which is required, and optionally the address, details and colour.
3. If it’s part of another space, for example a rehearsal room inside a concert hall, choose that space as the main one. If you haven’t given it an address, it takes the main space’s one; if it has another, you can switch to the main space’s address with the button below it. In services, the calendar and notifications it shows with its main space: “Sala B · Auditorio Nacional”.
4. Tick Own space if it belongs to your institution. Leave it active so it can be used.
5. Click Save.

Create a space on the fly

You don’t need to leave what you’re doing. In the space selector of a service, of a project’s technical sheet or of the calendar’s quick window, type the name of the space: if it doesn’t exist, you get the option to add it with that name. Clicking it opens this same form in a dialog, with the name already filled in; when you save, the space is selected in the service. Only people who can create spaces see it, and with an empty selector it says Type the name to create the space.

Only active spaces are offered when creating services and performances. To stop using one, deactivate it: it can only be deleted if it has no services or sub-spaces.

Your own spaces also have an occupancy calendar. In Dashboard › Calendar, turn them on in the left column, under Own spaces: you’ll see everything that occupies each one. Depending on your access role, in Space occupancy, you see it With details, with the details of the services you can view, or Busy only, where each block shows as Busy.

In the apps you also see your own spaces if your access role includes Space occupancy. In the iPhone’s Calendar tab, tap the calendar icon at the top left and, in Calendars, turn on the spaces under Own spaces. On Android, the icon is in the Calendar header and opens Calendars. Busy blocks you can’t see in detail don’t open. Spaces can’t be created or changed from the apps.

If it doesn’t work

• A space doesn’t appear when creating a service or a performance. It’s deactivated. Activate it in Spaces.
• You can’t delete a space. Cannot delete a space with services or Cannot delete a space with sub-spaces appears. Deactivate it so it’s no longer offered.
• You don’t see Own spaces in the calendar. No space is marked as your own, your access role doesn’t include Space occupancy, or you have All selected at the top. If it’s the last one, choose a contract in Contract.
• Add space is disabled. Select a contract to add appears: you have contracts from several institutions selected at the top. Choose one in Contract.
• You don’t see this page in the settings. Your access role doesn’t include the institution’s settings. Talk to the person who manages it.

If a space isn’t saved or doesn’t appear where it should, write to us at help@weikos.io with a screenshot.

We will never ask you for your password or bank details by email. If you receive a message asking for them on behalf of Weikos, don’t reply and write to us at help@weikos.io.