Prepare the program and instrumentation

The program is a project’s pieces, in the order they’re performed, with their breaks. The instrumentation says how many instruments of each type each piece needs, and the roster is prepared from it. Musicians see the program and each piece’s formula on the web and in the apps.

Add pieces to the program

In the project, go to Program. At the top you have the total duration, the state of the scores, the overall instrumentation and the downloads; below, the pieces and breaks in order and, on the right, the panel of the piece you select.
Click Add work. In Add a work to the program, type the composer or the piece. You get one row per piece, with where it comes from (your repertoire, the Weikos community or Daniels), how many times you’ve performed it, the scores you have and whether it fits your roster.
Click the piece. Choose which performance to start from in Start from, the score if you already have it and, if you like, a different Name in this program.
Click Add to the program. You’ll see Work added to the program
Drag the rows to order the program. With Interval you add a break after the selected piece and choose how long it lasts.

Durations are written in minutes and seconds (3:15). If the piece has movements, its duration is the sum of the movements; while one is missing, you can type the total by hand. The Total duration adds up pieces and breaks.

If a piece is an encore, click the Encore button in its panel, between the X and the menu. It is rehearsed and performed like the others, with its roster and its score, but it is not in the official program: it has the Encore tag before its title, it does not add to the total duration (its duration shows apart, as + encore …) and it is not in the program download. In the instrumentation and the other documents it shows with “(encore)” after the title. To remove the mark, click the button again.

Each piece’s version

Each piece in the program is performed in a version: the main one or one your institution has created (an arrangement, a reduction, other movements). In the piece’s panel, Work tab, you see it in Version, and change chooses another or creates a new one. When you add a piece that has several versions, each one appears separately in the search.

If you change the instrumentation and it no longer matches its version (instruments added or removed, a different number of desks outside the strings and voices, or other movements), the row has the Another version? chip and the panel asks you. Click It is another version to save it as a new version, or It is the same, adjusted to this concert if you’ve only adapted it: the notice doesn’t come back unless other instruments change. Adjusting the string numbers or an optional instrument doesn’t trigger it. How versions are managed is explained in Consult the repertoire.

Create a piece that isn’t listed

In Add a work to the program, if you can’t find it, click Not here? › Create new work.
Choose the composer from the common list. If they’re not there, click Not listed: add composer and type their first name, surname and, if you know them, the years and nationality.
Type the title. Before creating it, Weikos shows you similar pieces, in case it already exists.
Add the movements and their duration, the instrumentation and the name in this program.
Click Create and add to the program.

Set a piece’s instrumentation

In Program, click the piece. In the panel, Work tab, click Edit the ensemble.
Set how many instruments of each type it needs, section by section, with «−» and «+» or by typing the number; the Tab key takes you to the next one. Instruments on the same desk, such as flute and piccolo, show as chips underneath.
The formula is written automatically. Save.

Pieces that come from Daniels or from an earlier performance arrive with their instrumentation.

If the piece has more than one percussionist and already has its list of instruments, under «Percusión», at the bottom of the window, you can distribute them with Distribute among the … percussionists: one row per player, «Perc. 1», «Perc. 2»…, and in each one «+ Añadir» to choose their instruments, offstage ones too, which stand out in amber. It’s optional: you can save without distributing or half way, and what’s left shows in a notice. Remove the distribution removes it. The distribution doesn’t say who each percussionist is.

Check and download the project’s instrumentation

There’s no separate screen any more: it’s in the header of Program.

General ensemble is the most each desk needs across all the pieces. With Copy formula you copy it.
Each piece’s instrumentation is in its Work tab.
With the download icon in the header you get the Program document (pieces in order, movements, breaks and total duration, without the encores) or the Instrument, as PDF or Word.

Remove a piece from the program

In the piece’s panel, click Remove from the program. Before you confirm, Weikos tells you what’s lost in this project: the assigned musicians, the soloist places, the visible score and the work plan services it’s in. The score stays in the library. It can’t be undone.

When the program is ready, continue with Prepare a project’s roster.

If it doesn’t work

You can’t find the piece. Search by the composer’s surname or a word from the title. If it doesn’t show up, create it with Create new work.
You don’t see Add work or can’t drag the pieces. Your access role doesn’t allow editing the program. Talk to whoever manages your institution.
You can’t change the total duration. It has movements with their duration: change each movement’s.
There’s no overall instrumentation. No piece in the program has an instrumentation. Set it on each piece.

If a piece you added doesn’t appear in the program or the instrumentation isn’t saved, write to us at help@weikos.io with the link to the project.

What your institution decides

We will never ask you for your password or bank details by email. If you receive a message asking for them on behalf of Weikos, don’t reply and write to us at help@weikos.io.