Sync your calendar with Google Calendar

Weikos can create calendars named “Weikos · …” in your Google account and keep them up to date with your services: rehearsals, concerts and gigs. The copy only goes from Weikos to Google: what you change in Google doesn’t reach Weikos. When Google asks for permission, tick the Google Calendar box, which is unticked by default.

Step by step

Click your photo or initials at the top right › Account.
In Integrations, click Configure on Google Calendar.
Click Connect with Google and choose your account.
On Google’s screen, tick the box for access to Google Calendar and continue.
Back in Weikos, in Calendars, turn on the ones you want: My events, your Groupings and, if your access role includes Space occupancy, Own spaces. Each one creates a “Weikos · …” calendar in Google.
While they’re copied you’ll see the percentage. You can close the screen: services keep arriving on their own.

What gets copied: only services, not tasks or leaves, from the last three months up to two years ahead. The same services you see in your Weikos calendar arrive, and each change reaches Google within a minute or two.

Turn off a calendar or disconnect

Turn off a calendar: switch it off and confirm with Delete calendar. It’s deleted from Google with all its events. If you need it again, turn it back on and it’s created again.
Remove the connection: click Disconnect and confirm in Disconnect Google Calendar. The “Weikos · …” calendars are deleted from Google.

If it doesn’t work

It says calendar permission wasn’t granted. The Google Calendar box wasn’t ticked on Google’s screen. Connect again and tick it before continuing.
You’ve connected and nothing appears in Google. Connecting doesn’t copy anything on its own: turn on the calendars you want. Services appear within a few minutes. If you don’t see the “Weikos · …” calendar in Google, check that it’s ticked in Google’s calendar list.
You see your services twice in Google. That’s normal if you have both calendars turned on: your ensemble’s calendar has its whole schedule, including services you’re not assigned to, and “My events” has only the ones you are assigned to. That’s why yours appear in both. In Google you can give each calendar its own color to tell them apart.
You changed or deleted an event in Google and it went back to how it was. The copy only goes from Weikos to Google, and Weikos rebuilds it on every update. If the service is wrong in Weikos, ask your institution.
A service is missing. If you don’t see it in Weikos either, see Find a service or project.
It says the connection has expired. Click or tap Reconnect, choose the same Google account and tick the box again. Your calendars are kept.
It says Your contract with this institution has ended. The calendar in Google still exists with its history. You can turn it off to delete it. That institution’s calendar stays in Google with the services up to the end date, including all of that day’s; later ones are deleted. If you want to remove it, turn it off. If you have a contract with that institution again, it’s reactivated on its own. My events does the same when you no longer have any current contract, with the notice You no longer have any active contracts. The calendar in Google still exists with its history. You can turn it off to delete it.
An ensemble or a space doesn’t appear in the list. Only those from your current contracts appear, and own spaces only if your contract’s access role includes Space occupancy. If you think you should have one, ask the person who handles your hiring.

If a change made in Weikos hasn’t reached Google after a day, or turning a calendar on or off gives an error that keeps happening, write to us at help@weikos.io with a screenshot, whether you use the web, iPhone or Android, and your institution.

We will never ask you for your password or bank details by email. If you receive a message asking for them on behalf of Weikos, don’t reply and write to us at help@weikos.io.