Accept a contract
Contracts sent by your institution are accepted in Weikos. There is no electronic signature yet: accepting in Weikos is your answer to the contract.
If your institution sets a deadline to respond, you’ll see the day and time you have until in the invitation email, in the offer (on the web and in the app) and, in the app, also in «My contracts» and in the bell notifications, as «Until …» or, on the last day, «Due today». If you don’t respond in time, the invitation is rejected and can no longer be accepted; you can add the reason and, if you’re still interested, get in touch with the institution.
Step by step
Section titled “Step by step”- In the menu, go to My Weikos › My contracts. Pending contracts show a red number.
- Open the contract marked Pending.
- Under Personal details, if your institution asks for them, choose Phone and Bank account.
- Under Representative, choose On my own behalf or the person who signs for you.
- If you see Missing personal data: …, click Complete data.
- Fill in what is missing and click Save and return to contract.
- If you see Pending requirements: …, click View requirements.
- Open each requirement and click Upload document or Send for verification.
- Click Accept contract.
- Confirm with Confirm.
Once you confirm, the contract is accepted.
- Open the menu at the top left and tap Contracts, or tap the bell if you see Contract pending response.
- Open the pending contract.
- Choose Who signs the contract.
- If your institution asks for them, also choose Contact phone and Bank account.
- If you see orange rows or Required data missing, tap them and fill in the detail in Personal data.
- Go back to the contract.
- If a requirement says Required to accept the contract, open it and tap Upload document or Send for verification.
- Tap Accept contract and confirm.
You’ll see Contract accepted.
- Open the menu at the top left and tap Contracts, or tap the bell if you see Contract pending response.
- Open the pending contract.
- Choose Who signs the contract.
- If your institution asks for them, also choose Contact phone and Bank account.
- If you see orange rows or Required data missing, tap them and fill in the detail in Personal data.
- Go back to the contract.
- If a requirement says Required to accept the contract, open it and tap Upload document or Send for verification.
- Tap Accept contract and confirm.
You’ll see Contract accepted.
See your requirements and their status
Section titled “See your requirements and their status”In each contract, Hiring requirements shows the requirements your institution asks of you and how they’re going. You only see the ones your institution lets you see.
- Open the contract from My Weikos › My contracts.
- In the Hiring requirements card you see how many you’ve completed, a progress bar and a coloured box for each requirement.
- Hover over a requirement to see its status. Click it to open it and hand it in.
Each requirement has one of these statuses:
- Pending: you haven’t handed it in yet.
- Document uploaded: you’ve uploaded the document. If the requirement asks for it, you still have to send it for verification.
- Pending verification: you’ve handed it in and your institution is reviewing it.
- Completed: your institution has accepted it. Hover over it to see how long it’s valid, if it expires.
- Expired: its date has passed and it has to be renewed.
- Exempt: your institution doesn’t ask you for it.
- Open the contract. If it’s pending, Hiring requirements appears between your details and the buttons; in other contracts, tap it to expand it.
- Each row shows the requirement’s name, its status and, below, what’s missing. If it says Required to accept the contract, hand it in so you can accept. If it says you’ve uploaded the document and still have to send it, open it and tap Send for verification.
- If it says Pending from the institution, your institution sorts it out, not you.
A requirement in Pending verification has already been handed in: your institution is reviewing it. Completed ones show the date they expire.
- Open the contract. If it’s pending, Hiring requirements appears between your details and the buttons; in other contracts, tap it to expand it.
- Each row shows the requirement’s name, its status and, below, what’s missing. If it says Required to accept the contract, hand it in so you can accept. If it says you’ve uploaded the document and still have to send it, open it and tap Send for verification.
- If it says it’s pending from the institution, your institution sorts it out, not you.
A requirement you’ve handed in that is waiting for your institution’s review no longer stops you from accepting the contract. When your institution verifies it, sends it back to pending or it expires, you don’t get any notification: check the contract or ask the person who handles your hiring.
If it doesn’t work
Section titled “If it doesn’t work”- Accept contract is greyed out. Read the messages next to the button: they tell you which detail or requirement is missing.
- It asks for details you don’t have. Your institution decides them: ask the person who handles your hiring.
- You can’t see Accept contract. The contract is no longer pending, because you accepted it, rejected it or it has ended, or it isn’t yours.
- An error appears when you accept. Reload the page: the contract will tell you what is missing.
- The requirements counter doesn’t reach the total even though you’ve handed everything in. It only counts the ones your institution has marked as completed. Those waiting for review don’t add up, but they no longer stop you from accepting.
- A requirement shows Expired. It’s valid for the whole day it expires and becomes expired the next day. Open it and hand it in again.
- You want to change the terms or the dates. They can’t be changed from your side: talk to your institution, or click Reject contract and explain why (Reject a contract).
If it still doesn’t work, write to us at help@weikos.io with a screenshot of the message.
- Accept contract is greyed out. Check the orange rows and any requirement that says Required to accept the contract.
- A requirement says the institution manages it. Your institution has to sort it out: talk to the person who handles your hiring.
- It only lets you upload a PDF. Your institution has asked for that document as a PDF. If you choose a photo, it’s saved as a PDF: you’ll see Only PDF is accepted. Photos are saved as PDF.
- It asks for details you don’t have. Your institution decides them: ask the person who handles your hiring.
- You can’t see Accept contract. The contract is no longer pending or isn’t yours. Turn on Show rejected or Show past to find it.
- You want to change the terms or the dates. They can’t be changed from your side: talk to your institution, or tap Reject contract and explain why (Reject a contract).
If an error appears when you accept and it keeps happening, write to us at help@weikos.io with a screenshot of the message and the app version.
- Accept contract is greyed out. Check the orange rows and any requirement that says Required to accept the contract.
- A requirement says the institution manages it. Your institution has to sort it out: talk to the person who handles your hiring.
- It only lets you upload a PDF. Your institution has asked for that document as a PDF. If you choose a photo, it’s saved as a PDF: you’ll see Only PDF is accepted. Photos are saved as PDF.
- It asks for details you don’t have. Your institution decides them: ask the person who handles your hiring.
- You can’t see Accept contract. The contract is no longer pending or isn’t yours. Turn on Show rejected or Show past to find it.
- You want to change the terms or the dates. They can’t be changed from your side: talk to your institution, or tap Reject contract and explain why (Reject a contract).
If an error appears when you accept and it keeps happening, write to us at help@weikos.io with a screenshot of the message and the app version.
What your institution decides
Section titled “What your institution decides”What the institution sees
Section titled “What the institution sees”This section is for people who manage hiring on the web.
- When the person accepts, the contract changes to Accepted in the Status card of the contract.
- Contract tracking shows the history of changes and notifications for the contract.
- The details required to accept are set in Settings › Contract Preferences › Required fields for acceptance.
- Emails announcing that someone has accepted or rejected a contract are turned off by default. You can turn them on in Settings › Notifications.