Generate and print identification cards

Each person can have an identification card from your institution, with a QR code to record their entry and exit at the card reader without using their phone. It’s the same card for all their contracts and it doesn’t expire: it only changes if you revoke it. How it’s used at the reader is explained in Record the working day with the card reader. If you turn on “Card in each person’s profile” in Settings › Time tracking, anyone whose card has already been generated also has it on the web and in the apps, in “My Weikos card”: see Show your Weikos card at the reader.

A card can only be generated for someone who has a Weikos account and a contract with time tracking that is already prepared or processed.

Generate a person’s card

Open their record in Team or their contract. In the record, the card is under the name; in the contract, in the time tracking section.
In Identification card, click Generate.

If a notice appears instead of the button, the card can’t be generated yet: they don’t have an account, their contract doesn’t have time tracking or it isn’t prepared yet. If they don’t have an account, click Invite to invite them to Weikos.

View, change and download a card

Click the QR icon, View the card. You see it as it will be printed: your institution’s logo, the group, the name, a line underneath and the QR.
In Line under the name, type what you want to appear under the name and click Save. If you leave it empty, the specialty of their contract appears.
To print it on its own, click Download PDF. It comes out at its real size, the size of a credit card.

Print the cards of several people

In Team, select the people; or in Hiring, select their contracts.
Click Download and choose Identification cards.
Check the summary: how many already have a card, how many are generated when you download and who is left out and why. You can send the invitation to those without an account with Invite to Weikos.
Choose PDF to print, with A4 sheets of 10 cards and crop marks, or ZIP for the print shop, with a spreadsheet with each card’s details and each person’s QR code as a separate file.

Print the PDF at 100%, without fitting to the page, so the cards come out at their real size.

Send the card by email

Each person can receive their card in their Weikos email, with the image of the card and the buttons to save it in Apple Wallet or Google Wallet. That way they carry it on their phone even if they don’t use the app. If you have turned on «Card in each person’s profile», the email also links to «My Weikos card»; if not, you can still send it.

Open their card with the QR icon and click Send to the person.
To send it to several people, select them in Team or in Contracting, click Download, choose Identification cards and click Send by email. The missing cards are generated before sending.

If you change the line under the name, the card updates by itself in the Wallet on their phone.

If someone loses their card

Open their card and click Revoke….
Type the reason and click Revoke and generate a new one.

The lost card stops working immediately, in the phone’s Wallet too, and a new one is generated with a new code. Click Send the new one to the person so they can save it in the Wallet again, or print it and give it to them. Do the same if the person loses the phone where they had the card.

If something doesn’t work

The card doesn’t appear in the record or the contract: your institution doesn’t have identification cards turned on, or your role can’t see them. Ask whoever manages your institution.
The printed card comes out smaller or bigger: it was printed fitting to the page. Print it again at 100%.
There’s no button to generate it: your role can see cards but not generate them.
There’s no «Send to the person» button: your role can’t send cards by email.
When sending, «This person has no email in their account.» appears: their Weikos account has no email. Give them the printed card.